Privacy

Our Commitment to Your Privacy

We are committed to handling personal information about you, including health information about you, in accordance with the requirements of the Commonwealth Privacy Act 1988.

In this Policy, we explain:

What kind of information we collect and hold about you

How and why we collect it

What we do with that information and who we share it with (and when)

Your right to seek access to, and if required correction of, the records we hold about you

Your right to make a privacy complaint, to us and others

Whether we are likely to disclose information about you to overseas recipients.

What kind of personal information do we collect about you?

We collect and hold the following kind of information about you:

your name, address, date of birth, email and contact details information about your family or relatives information about other health professionals involved in your care

any government identifiers such as Medicare number, DVA number.

However, we do not use these for the purposes of identifying you in our practice.

Other health information about you such as: a record of your symptoms, your relevant medical history, the diagnosis made and the treatment we give you and:

specialist reports
test results
your appointment and billing details
your prescriptions
your healthcare identifier
your help fund details
other information about you collected for the purposes of providing care to you.

How do we collect and hold your personal information?

We will generally collect personal information about you in these ways:

Directly from you when you give us your details (eg, face-to-face, over the phone,
via registration form or an online form)

From a person responsible for you

From a third party where we are permitted by law to do that (eg. other health care professionals involved in your care, from your health insurer, from the My Health Record system etc.).

Why do we collect and use information about you?

We primarily collect and use personal information about you to provide our physiotherapy services to you and to communicate with you and others involved in your care in relation to those services.

We also sometimes use that information for other purposes, including:

To help us manage our accounts and administrative services, including billing, arrangements with health funds, pursuing unpaid accounts, management of our IT systems and

To conduct accreditation, quality assurance or internal audits.

When and why might we share information about you with others?

We may disclose information about you to others outside of our practice as permitted or required under law. This will include situations where we disclose information about you in order:

To comply with our legal obligations (eg. mandatory reporting under legislation,
responding to a court order or subpoena)
To consult with other health professionals involved in your healthcare
To get test results from diagnostic and pathology services
To claim on insurance
To communicate with your health fund, with government and other regulatory
bodies such as Medicare
To help us manage our accounts and administrative services (eg. billing or debt recovery, arrangements with health funds, pursuing unpaid accounts etc.)
If you use the My Health Record, you might want to add a reference to it here eg, ‘if you have My Health Record, to upload and to download personal information about you from it’.
To lessen or prevent a serious threat to a patient’s life, health or safety or a serious threat to public health or safety
To help in locating a missing person
To establish, exercise or defend an equitable claim through the My Health Record
To prepare the defence of anticipated or existing legal proceedings
To discharge notification obligations to liability insurers.

Your right to seek access to and to seek correction of the information we hold about you

You have the right to seek access to and correction of the personal information we hold about you. We will normally respond to your request within 30 days. To make the request, you should contact Emily Bogue via email emily@longevityphysiotherapy.com.au and contact her on 0423 185 499.

If you think that the information we hold about you is not correct, let us know in writing. We will
take reasonable steps to correct your personal information where the information is not accurate
or up-to-date. From time to time, we may also ask you to verify that the information we hold about you is correct and current. Please notify us if and when your contact details change.

Security: how we hold your personal information

We take reasonable steps to protect the information we hold about you. These are designed to
prevent unauthorised access, modification or disclosure and to prevent misuse and loss.

This includes:

Access to information restricted on a ‘need to know’ basis
Strong password protections when accessing the information on a computer
All Longevity Physiotherapy staff undergo cybersecurity, privacy and confidentiality training

We use Cliniko as our clinical management solution, Cliniko security settings include:

Your data being stored in Australia
Two factor authentication (2FA) when Cliniko is accessed
All data is encrypted using HTTPS (end-to-end encryption) and 2048-bit SSL certification for encryption in transit. All data is also encrypted at rest and backed up daily, using the industry-standard AES-256 encryption algorithm.
API key management for secure integration with third-party apps

Your right to receive treatment from us anonymously (or by using a pseudonym)

Where it is lawful and practicable for us to do so, you can be treated anonymously or through use
of a pseudonym (a name other than yours).

Disclosing information about you overseas

We do not propose to disclose information about you to anyone overseas. If we want to transfer
your personal information overseas, we will first seek your consent, unless we are required by
law to do the transfer.

We may disclose your personal information, with your permission, any health professional who helps us to provide our physiotherapy services to you (eg. health professionals who treated you when you were overseas) or anyone else you authorise us to contact.

If you have a privacy-related concern about us

If you have concerns about the way we’ve handled your privacy, let us know. You should do that in writing. We will then try to respond to you within 30 days.

If you are not satisfied with our response, you can refer your complaint to the Office of the
Australian Information Commission, whose contact details are:

Phone: 1300 363 992
Email: enquiries@oaic.gov.au
Post: GPO Box 5218 Sydney New South Wales 2001

Website: https://www.oaic.gov.au/privacy/privacy-complaints/

Updating this policy

We will update this policy from time to time, to reflect any changes in our information-handling
practices or the law or both.

We will notify you of changes to the policy by email.

How to contact us

To contact us about any privacy related issues, please approach:

Emily Bogue

Principal Physiotherapist

emily@longevityphysiotherapy.com.au

0423 185 499